Human Resources Clerk



IOM is looking for a Human Resources Clerk according to the terms of reference below. Interested applicants are invited to apply by submitting their application to hrbandaaceh@ not later than 20 February 2008 indicating the reference code below and job title. All candidates are requested to specify their availability date in the application form. Please note that only short-listed candidates will be contacted.

Reference Code : SVN/IDI/2008/ 017
Position Title : Human Resources Clerk
Duty Station : Banda Aceh, Nanggroe Aceh Darussalam, Indonesia
Classification : Employee, Grade 2
Estimated Starting Date : As soon as possible

General functions:

Under the direct supervision of the Human Resources Assistant in Banda Aceh (BA) and the overall supervision of the Resources Management Officer in BA, the incumbent will assist in all personnel tasks. In particular, he/she will:

Coordinate time sheets, leave requests, contracts with respective units and ensure that updated copies are recorded prior to filing;
Responsible in sending contracts to the field either by scanned copy of mail;
Ensure that signed copies of the contracts are returned to the BA office and are filed in the staff’s respective personnel files;
Responsible in preparation of ID card, certificate of employment, certificate of service, etc.
Responsible for finalization of separation process, by ensuring that the assets of IOM have been returned and properly documented and all outstanding bills/obligations have been paid by staff member prior to separation.
Anticipate needs and prepare briefing files such as induction materials (SRRs, copies of relevant policies, etc).
Ensure that all personnel files are properly filed and updated
Perform other duties as may be assigned.

Desirable Qualifications:

Diploma in Human Resources Management and/or alternatively, a combination of relevant training and experience in human resources. At least one year work experience. Ability to use the computer (MS Word, Excel) and operate office equipment (scanner, fax machine, etc).

Good communication skills, both oral and written. Ability to work with colleagues of different culture and professional backgrounds.

Thorough knowledge of English.


The true man was the man that never the breach of contract

Don't idolised the love. The love without being accompanied by the commitment of only happy feelings for a moment. And sometime in the future you will be eaten by your life on behalf of the love.