(Acer)
The Deutsche Gesellschaft für Technische Zusammenarbeit (GTZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations. GTZ promotes complex reforms and change processes. Its corporate objective is to improve people's living conditions on a sustainable basis. GTZ has been working in Indonesia since 1975 on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ).
Good Governance in Population Administration (GG PAS) program is seeking 1 (one) qualified Indonesian candidate for the position of ADMINISTRATOR with the job description as below:
B. Services for Short Term Experts and Other Visitors
* Assist in the development of an information kit for guests/ consultants
* Give visitors a friendly welcome and provide them with an information kit, update arriving guests with the status of their arrangements (schedule changes, transportation services, etc.) upon their arrival
* Take charge of accommodation arrangements of arriving visitors and short and long term experts
* Support short-term project consultants and experts on logistical matters during their assignment
* Prepare visitor/mission calendar and inform to the relevant working unit.
* Communicate and coordination with GTZ PAS NAD in related to expatriates' visa prolongation
* Monitor and assist experts in order to extend stay permit in Indonesia
C. Services Connected Business Assignment
* Co-ordinate with travel agents for the arrangement of international and domestic tickets
* Issue tickets and file documents for completed transactions
* Manage visa and other required administrative documents
D. Events Management
* Organize/co- ordinate logistic required for meetings, workshops, seminars and other activities
* Support technical staffs to manage project events
* Support technical staffs to compile and publish the results/report of the project events
* Arrange visitors' programs including their arrangements
E. Administration
* Communicate and coordination with GTZ PAS NAD in related to logistic preparation for GG PAS staff duty trip to Banda Aceh or vice versa.
* Drafting outgoing letters to counterparts and stakeholders
* Drafting minutes of team meeting and minutes of project workshops
* Managing and compiling reports and other important project documents in accord to GTZ guidelines
* Filing project documents
§ Liaise the project to counterparts in the field of administration
* Together with Office Manager in briefing stakeholders in order to execute events / activities based on GTZ regulation
§ Assisting in the preparation of contracts for local and international consultants and national personnel and local subsidies in compliance with GTZ regulations and in close cooperation with the GTZ Office in Jakarta
§ Assisting Monitoring status of implementation of consultant contracts
* Assisting Monitoring and process consultants and local subsidies payment to GTZ Office.
F. Communication and Publication
§ Administrative management and monitoring of processing of publishing project publications according to time schedule
§ Design and make sure project publications in accord to GTZ Corporate Design
§ Support the development of a project web-site in cooperation with the Associate Program Advisor
§ Assist and facilitate the preparation of project publications (editing, layout, printing etc.)
§ Work closely together with technical unit staffs in order to establish material for publication
Organize the distribution of publications
G. Procurement
* Proposed items/ goods to be purchased according to project needs
* Purchase items/ goods according to GTZ Procurement Rules
* Send inquiries to companies to provide quotations
* Send purchase order and confirmation on purchased items
* Communicate and coordinate with GTZ Office Jakarta
* Follow-up purchased item on delivery time
* Check delivered goods on quality and quantity
Interested candidate should submit the application letter and updated CV to Ms. Eriska Rosmarti at eriska.rosmarti@ gtzggpas. or.id or eriska.rosmarti@ gtz.de by the latest on 10.02.2008
- Only short-listed candidates will be notified for interviews -
Regards,
Carolina Asti
GTZ Office Jakarta
Personnel Officer National Staff
Deutsche Gesellschaft fuer Technische Zusammenarbeit (GTZ) GmbH; Sitz der Gesellschaft/ Registered Office Eschborn/Taunus, Germany; Registergericht/ Registered at Amtsgericht Frankfurt am Main, Germany; Eintragungs- Nr./Registration no. HRB 12394; Vorsitzender des Aufsichtsrates/ Chairman of the Supervisory Board: Erich Stather, State Secretary; Geschaeftsfuehrer/ Managing Directors: Dr. Bernd Eisenblaetter, Wolfgang Schmitt.
Vacancy as Administrator at GTZ PAS Jkt
